Penny next announced that Joanne Hatch, a trained auctioneer, has agreed to serve as an auctioneer at the Live Auction, whose recently-named co-chairs are Don Larsson and Martin Heyer.
There are only 12 to 15 B4B tee shirts left, Penny said, which are being sold for $6 each. Wine gift bags also are available for $8.
Bonnie Williams, Secretary, gave the Treasurer’s report, in the absence of Treasurer Anayansi Menendez. Income this year, including a balance of $7748.21 from last year, is $22,598.37. Expenses, incuding mini-grants and payment to the feria for upcoming use of the Arco Iris room, as well as legal expenses and bank fees, total $7754.05, leaving a current balance of $14,844.32.
Next on the agenda was reports from committee chairmen.
Co-chairs of the Golf Tournament were not present, but Bonnie Williams, who has participated in their meetings, reported that there currently is not a sufficient budget to stage a tournament. Major sponsors are needed, in the absence of which the tournament will have to be postponed until next year.
Ken and Becky Campeau, co-chairs of the Plant Sale Committee, reported that another successful plant sale was held on October 7th at the monthly flea market at Chiriqui Storage, bringing in about $400. Another $90 worth of plants were sold after the sale and at the jazz event in the town square the preceding Sunday. Further sales will be held at the November and December flea markets.
Mary Lynah, co-chair of the Bar Committee, reported that John Sandeen currently is out of the country but that the two of them have discussed purchasing less expensive rum and measuring all drinks sold.
Gail Cody of the Cashiers Committee advised that she has bought colored wrist bands to be used for identification at the wine tasting as well as to identify Sunday volunteers during set-up.
Mary Ellen Watts, co-chair of the Art and Jewelry Sale Committee, said she has already sold a number of oil paintings. There was discussion about how the art would be displayed at BCP and further discussion about the possibility of displaying art at The Oasis Restaurant and, possibly, at other venues around town.
Sandra Cripe, co-chair of the Children’s Activities Committee, reported that she has retrieved all the games from storage and is housing them at her home. Preliminary plans have been made, and she hopes to meet with last year’s chair in the upcoming days.
Don Larsson of the Live Auction Committee said he has met with event organizers and has been given materials related to last year’s live auction. Mark Heyer will again serve as emcee, and it is hoped that Fred Donelson will agree to again participate, along with Joanne Hatch.
Louise Orr, chair of the Wine Tasting Committee, currently is in Italy, but Penny reported that she has secured a number of private cooks to make the majority of the appetizers since the event takes place during Carnival when local restaurants likely will be too busy to participate. Louise has completed the wine list and, with Anayansi’s help, has submitted it to Felipe Motta.
Tom Hurst advised that the Men with Trucks Committee is standing by waiting for assignments.
Dottie Thompson of the Venta de Patio Committee reported that she has been unable to contact her co-chair, Daisy Ruiz, despite repeated attempts. There followed discussion of the boutique clothing sale. So much fine clothing has been collected that we are likely to need a larger space. Bonnie Williams agreed to contact BCP and inquire about rental prices for this pre-event sale, likely in January.
Debby Merickel, co-chair of the Silent Auction Committee, currently is traveling, but co-chair Astrid Marriotti was present. There was discussion of whether items should be declared sold once the value amount is reached in the bidding. The general consensus was that bidding should be allowed to continue until a table is closed as a small number of items may be particularly popular and bring in bids higher than the stated value.
There was a brief discussion of security issues. Penny said these will be addressed in the next meeting of the Foundation Council on November 5th.
The next volunteer meeting will be Tuesday, November 20th, at 2:00 p.m. at The Oasis restaurant. Mark your calendars!
Bonnie Williams, Secretary