Penny reported that so far B4B has collected about $60,000 worth of auction items, compared to $68,000 at this time last year. We have $13,140 in cash. We have sold approximately $6000 worth of auction items and $1,900 in wine tasting tickets, not counting those sold by Mailboxes.
The storage shed is full and overflowing, Penny continued, and plans have been made to clean it out and reorganize it on Sunday, January 15th, at 1:00 p.m. Alicia McGuigan and Dottie Thompson will be overseeing this task. The Lion’s Club has been asked to provide the workers.
Banners representing major donors, to be displayed at the wine tasting, have been made. Penny asked that they be hung during set-up on Saturday by the Wine Tasting Committee. John Sandeen volunteered to help.
Penny asked Irene Haines if the ladies from the Handicapped Foundation would be in charge of cleaning up the BCP building on Sunday following the wine tasting on Saturday night, and Irene confirmed that they would. Irene also reported that Jesus again will serve as night watchman this year.
Penny had printed some flyers for exhibit in area establishments and asked volunteers to take some and post them at businesses they frequent, preferably on the inside of windows so they will not be taken. She also asked the people print some on their own printers and make an effort to post them around town. Contact has not been made with Kaytee Hoverson about her volunteers posting flyers. Susan Bostrum volunteered to contact her as they have been in touch about volunteers helping with the children’s games.
It was agreed that volunteers will meet every week, on Monday at 2:00 p.m. at The Oasis bar, from now on.
Louise Orr, chair of the Wine Tasting Committee, reported that appetizers for the event are coming both from restaurants and individuals. Craig Miller’s non-alcoholic cocktail will be a watermelon cooler, in keeping with the Valentine’s Day theme. Craig will bring his own server, and wine pourers have been lined up, Louise continued.
Nairn Kennedy of the Sunday Food Committee, Anayansi Menendez of the Venta de Patio Committee, and Ken Campeau of the Garden Sale Committee all reported progress but had nothing new of substance to report.
Elizabeth Worley, Publicity Committee chair, asked for better coordination of efforts relating to publicity so there will be no duplication of effort. Yolanda Vega Wettengl advised that Sunday’s spot on Radio Chiriqui Radio had gone well and that they agreed to give us another spot in late January or early February. It was agreed that February 5th, the Sunday prior to the event, would be the best date. Yolanda asked for assistance developing a script for this 15-minute spot, and Penny and Elizabeth suggested sources of information.
Betsy Waddington, chair of the Raffles Committee, reported that she had acquired a mini Samsung refrigerator to be auctioned on Sunday. Penny noted that Betsy had purchased the refrigerator with personal funds. Tickets will be $3 each or two for $5. Betsy has not heard back about obtaining a basket from the local wine store for a second raffle but will contact them again this week. The basket will be supplemented with certificates for restaurants and resort stays.
Bar Committee chair John Sandeen advised that he will purchase beer, wine, and liquor at Pricesmart and that he has arranged for BCP to buy any leftover beverages. Penny asked about the availability of people to serve drinks among the shopping crowd, and Anayansi volunteered one from the Lion’s Club.
Dave Bradley reported that 2-liter soft drinks and bottled water will be purchased from Pricesmart. He asked volunteers to lend their big coolers for ice and asked that anyone volunteering a cooler write his or her name on it for ease of return. It was agreed that cups of soda would sell for $.50, bottled water for $1.00.
Joyce Small, chair of the Art Show Committee, said that an ad about the show has been prepared for distribution via Noticias. There will be 50 pieces of artwork for sale, Joyce advised. She also said that five volunteers have been obtained for staffing of the art show on Saturday, which will begin at 10:00 a.m. and run until 3:00 for the general public. From 5:00 until 9:00 p.m., i.e., during the wine tasting and live action, the art will remain on display for purchase by evening ticket holders. There was discussion of how payment for the art work would be handled, and Joyce and Gail Cody, Cashier Committee chair, agreed to work something out.
On behalf of the Children’s Games Committee, chair Susan Bostrum reported that Michael Moore, Ed Satterblom, and Howard Hill have agreed to be photographers. Susan said that she will personally purchase all materials. She further advised that Marilyn Jenkins will be on hand to take photographs during the wine tasting/live auction.
Susan introduced Dina Ramaha as a new volunteer. Dina said she would be happy to serve as volunteer coordinator and, following discussion, it was determined that Bonnie Williams would poll Committee chairs for lists of their volunteers for Sunday set-up and Saturday evening activities and that Dina and a person from Security would be present at the Arco Iris main door during set-up on Friday, Saturday, and Sunday morning to admit only those persons who are on the volunteer list. The list for Saturday night will be provided to ticket takers at the door. It was determined that limiting access to named volunteers would provide security for sale items and allow everyone more space for set-up activities for Sunday and would ensure that only ticket holders and volunteers be admitted to the wine tasting and live auction.
Penny reported that the Tres Mujeres had met over lunch with Gary Pitts, chair of the Security Committee, to go over the assignments of security personnel. Gary was asked that individuals be assigned to the venta de patio, the silent auction, and the garden sale, as well as the cashier area.
Bonnie reported that Maryellen Watts and Sarah Terry were working on signs for the Sunday sale and that Gaby Bacon and Bonnie are coordinating about decorations for the event. Gaby and one of her employees again will handle hanging the decorations, large hearts in honor of Valentine’s Day, from the ceiling of the Arco Iris room.