Penny announced that two of the three African safaris we have available have been sold.
Anayansi Mendendez reported that B4B currently has a balance of approximately $29,000 in the bank.
Bonnie Williams asked that all chair persons send in the names of their volunteers for setup and sales before the end of the year.
Penny reported that Mark Heyer has agreed to set up and run the audio-visual equipment on Saturday night during the Live Auction.
Moving on to committee activity, Mary Lynah reported that the Bar Committee is ready to go. She assured the group that she and co-chair John Sandeen have recruited extra people to work the floor selling drinks.
Yolanda Wettengl, co-chair of the Art and Jewelry Committee, said that more jewelry donations are needed. Mary Ellen Watts, co-chair, is in the States until after the Christmas holidays.
Germaine Sturtz, co-chair of Children’s Activities, agreed to immediately check on the existing game equipment to determine if anything else is required. Penny said that she has begun printing children’s game vouchers so that they can be sold prior to Christmas and given as gifts. She provided Germaine and Bonnie with packets of vouchers to be sold by volunteers, but advised them that careful records should be kept of who took how many tickets. Monalisa Portelance reminded the organizers to solidify arrangements for transportation of the Hogar Trisker children well before the Sunday, March 2, event. Michael Moore told the group about his plans for photographs during the Sunday event.
Nairn Kennedy, Food Committee chair, said that tamales, pizzas, hamburgers, and hot dogs would be served this year. She has met with Bert Sawyers and arranged to buy pre-formed hamburger patties from Romero, as well as smaller buns.
Ken and Becky Campeau reported that quite a few plants are left over from the December 1st plant sale at the Chiriqui Storage Flea Market. They suggested that we should find a venue closer to town and with better parking next year for the sale of plants.
Louise Orr advised that all personnel are in place for the Live Auction. She will serve as master of ceremonies; Joanne Hatch and John Cole will be the auctioneers; Bonnie and Anayansi will record the bids; Fred Donelson will be the on-the-stage spotter; Mark Heyer and Fran Hogan will handle the audio-visuals; and Penny and Alicia McGuigan will be spotters in the audience. A young Panamanian woman has been engaged to award the plaques and serve as runner of the winning bids to the cashiers. Louise said she and Penny have agreed that items for the Live Auction will be selected and removed from the auction gallery by February 15th to allow sufficient time for rehearsals.
Alicia McGuigan, chair of the Venta de Patio Committee, said committee members and volunteers currently are engaged in sorting and pricing items for the December 15th Boutique Sale to be held at the Fundadores Hotel. She said the storage units are filled with items for the venta de patio.
Relative to publicity, Penny noted that a story about B4B had appeared in El Informe. Yolanda confirmed that she would be handling announcements on Radio Chiriqui.
Brandy Gregory and Betsy Waddington, co-chairs of the Raffle Committee, confirmed that they will prepare a wine basket to be auctioned during the wine tasting. At the Sunday event, there will be a 50/50 raffle as well as a second raffle as yet undecided. They are considering a bicycle, or perhaps a cooler filled with plastic ware and other items suitable for a picnic at the beach.
On behalf of the Silent Auction Committee, Carol Hurst, co-chair, reported that the committee has met to go over procedures. She said everything will be the same as last year except that all tables will close at the same time.
Louise Orr, co-chair of the Wine Tasting Committee, reported that the wines have not been confirmed at Felipe Motta and that further contact would not be made until after the holidays. She and co-chair Barbara Weinacht are working with Darlene Lindholm, Graphics chair, on a color scheme for the booklet, tablecloths, and flowers. Barbara confirmed that all arrangements for food have been made. Louise expressed that the tickets should go on sale in mid January.
Configuration of the recently renovated Arco Iris room was discussed. It was noted that the long food bar will be large enough for food, soft drinks, and coffee. There is a separate bar nearby for beer, wine, and rum drinks. Another area on the north wall could be space for the Bake Sale, meaning that all food and drink venues will be adjacent to each other on the north wall of the building. The east walls on either side of the entrance door can be utilized for silent auction items which require a surface to be leaned on, such as paintings. Tom and Darlene Lindholm are working on a draft plan of how the room will be laid out.
The meeting was adjourned at 3:00 p.m.