Penny announced that Banco General once again is the event sponsor. Corporate sponsors thus far include Habla Ya, Chiriqui Storage, The Haven, the Miranda/Contreras law firm, and Casa Solution. It is hoped that Financial Pacific will be joining the corporate sponsors soon.
Anayansi Menendez, B4B Treasurer, reported that B4B had a balance of $10,235.21 as of the end of September.
Penny next addressed a donation by the Zulu Nyala Game Lodge of 50% of the proceeds from sale of an African safari. Cindy Thomas, who has volunteered to promote this auction item, gave a powerpoint presentation of what she has developed.
Bar Committee chairman John Sandeen advised that he is familiar with his committee’s responsibilities, but he noted that the remodeling of the Arco Iris building will require that the bar be provided space in the main area rather than in a back room.
Noting that the Art and Jewelry Committee was unrepresented, Penny reported that Tom and Susan Brymer have donated several pieces of Asian art that will need to be appraised for value and perhaps marketed more widely than Boquete or even Panama. It is hoped that part-time Boquete resident Julia O’Malley-Day, a commercial artist and owner of a gallery in the northeast U.S., will return in time to assist with this.
Gail Cody, chair of the Cashiers Committee, noted that a change in the Silent Auction rules allowing the buy-it-now-at-full-value option will require that a limited number of cashiers be on duty throughout the day to accept payments. Also, if all silent auction tables close at 5:00 p.m., as has been proposed, rather than being staggered, there is the possibility of long lines at the end of the day. Penny suggested that this may result in more people paying full price in order to leave early and avoid waiting to pay. Gail also suggested that we encourage patrons to pay by cash or check as processing credit cards can be time-consuming.
There were no reports from the Children’s Activities Committee or the Food Committee as the chairs of both were not in attendance.
Penny announced that she would chair the Live Auction Committee. Louise Orr will serve as master of ceremonies this year, and Joanne Hatch and John Cole will share auctioneer duties. They will be joined by Fred Donaldson as a spotter, as well as other members of the B4B Foundation Council to share spotting and runner responsibilities.
Tom Hurst, Chair of Men with Trucks, reported that his committee members have been selected, that he knows his responsibilities, and that plans are in place.
Alicia McGuigan, chair of the Venta de Patio Committee, also expressed concern about how the reconfiguration of the Arco Iris room would affect space considerations. Anayansi volunteered to try to obtain a schematic drawing of the projected new space. Alicia also observed that a date needs to be set for the Boutique Sale.
In the absence of representation from the Publicity Committee, Penny advised that Bruce and Nicole Laidlaw, new residents of Boquete, had volunteered to join this effort.
Betsy Waddington, chair of Raffles, was unable to attend the meeting but had communicated to Penny that she would once again put together an elegant basket of food and wine for the Saturday night raffle. She suggested that a bicycle might be appropriate for one of the two Sunday raffles, the other being a 50-50 cash raffle.
Denis Cody, co-chair of the Security Committee, reported that the committee would be meeting soon to solidify some preliminary decisions to concentrate security at the door and place all venta de patio items into marked, securely-closed bags. Gail advised that she had brought back from the States a number of unusually-colored magic markers for this purpose. Gary Pitts reminded the group that a divider of some sort would be needed to isolate the area where money is concentrated and counted.
The Silent Auction Committee is fully staffed, chairperson Carol Hurst reported. She added that Sally Dyer has joined their group as a volunteer. Carol said she would work with Gail and the cashiers to implement any changes relating to auction table closings and payment.
Penny noted that Anayansi again will handle the rental of tables and chairs, but we want to borrow as many as possible to keep costs down. The Volcancito Mission contains quite a few, and Penny said she will seek the help of Jane Hampton to borrow as many as possible.
Louise Orr, chair of the Wine Tasting Committee, advised that all personnel necessary for the event have been recruited by her and co-chair Barbara Weinacht. Louise said that she and Anayansi have explored various wine distributors but determined that only Felipe Motta stocks the variety of wines necessary. The two have initiated contact with Felipe Motta and hope to obtain a deal more beneficial to B4B 2014. Penny asked that they explore with Motta whether the company would like to have on site order forms for cases of wine.
Penny announced that the next meeting of B4B volunteers will be on Tuesday, November 5th, again at The Oasis at 2:00 p.m. The meeting was adjourned shortly before 3:00 p.m.
Bonnie Williams, Secretary
B4B 2013 COMMITTEES AND CHAIRS
Audio Visual Mark Heyer
Art/Jewelry Mary Ellen Watts, Yolanda Vega
Bake Sale Pat Mains, Pat Moyle
Bar John Sandeen, Mary Lynah
Cashiers Gail Cody, Sue Davis
Children’s Games Germaine Sturtz
Food (Sunday) Nairn Kennedy, Bert Sawyers Dave & Carmel Bradley
Garden Sale Ken and Becky Campeau
Graphics Darlene Lindholm
Live Auction Penny Barrett, Louise Orr, Joanne Hatch
Men with Trucks Tom Hurst, Jim McCallum
Patio Sale Dottie Thompson, Alicia McGuigan
Pick Up Tom Lindholm, Alicia McGuigan
Publicity Luch Farrell, Linda Sherman
Raffles Brandy Gregory, Betsy Waddington
Security Ken Campeau, Denis Cody
Silent Auction Carol Hurst, Karol Nixon, Grace Griffin, Nancy Lape
Tables and Chairs Anayansi Menendez
Website Fran Hogan, Vicki Phelps, Darlene Lindholm
Wine Tasting Louise Orr, Barbara Weinacht
Penny Barrett firstname.lastname@example.org
Anayansi Menendez email@example.com
Bonnie Williams firstname.lastname@example.org