Treasurer Anayansi Menendez reported a current balance of $26.657.25, including $7,342 in pre-auction sales. Total income is $26,277.33, and total expenses are $4,600.85, including rental of the Arco Iris building ($963) and expenses incurred by the Golf Tournament Committee ($3,113.63).
Turning to scheduled committee reports, the Council first heard from Louise Orr, Chair of the Wine Tasting Committee, who reported that she met on October 20th with Peter Vidal, the Felipe Motta store manager in David. He agreed that B4B will get three free bottles of wine for every 12 bottles purchased; in addition, the nine bottles for which we will pay will be discounted. The wine will be ordered in January, following the holiday rush. Louise has coordinated with Francisco of BCP about the availability of tables and chairs and has confirmed all staffing arrangements. She reported that one table will be devoted to beer, soda, and water. The BCP bar will open at 5:00, following the wine tasting, at which there will be a signature cocktail offered. The Dos Amigos band has agreed to play, and Louise is arranging for art to be hung from the B4B art show.
Barbara Weinacht, Louise’s co-chair who in charge of food for the wine tasting, reported that Mort Rabkin is supplying bread. She is in the process of soliciting food donations from Papa Rico’s, the Panamonte, The Rock, Mango, etc., and will be putting the business cards of donating restaurants on the food trays. Because the evening will be ending earlier than usual, Barbara is seeking to negotiate special prices for dinner at selected restaurants. The wine tasting will have a spring-colored theme in anticipation of the upcoming season.
Next on the agenda was Mary Ellen Watts, chair of the Art Committee. She reported that Art Works is making a sizable donation to B4B by having purchased canvasses and having asked area artists to use them to create a Boquete-related piece to be sold for the benefit of B4B. Thirty-six artists have agreed to participate. The Committee proposes to have a Grand Opening of the art exhibit at the library on February 20th, two weeks prior to the main event on the weekend of March 6 through 8. Wine will be offered for a price or a donation, and the Friends of the Library will provide the food. Art not sold at the library on the night of the opening or within the ensuing two weeks will go into the Sunday Silent Auction on March 8. She suggested that each art work be priced at $60, with bidding at the Sunday event beginning at $30 or $40. Mary Ellen credited Ciella Gabriel (formerly Victoria Appenzeller) with having developed the idea and with being of immeasurable help in instituting it.
Penny reported that Golf Tournament Chair Penny Ripple was unable to attend the meeting. She (Penny Barrett), who has attended the Golf Tournament Committee meetings, reported that thus far 45 people have signed up to play. It is estimated that up to 72 players can be accommodated. Penny B. also reported that the house in Lucero where the awards ceremony and other activities were to be held has been sold, so arrangements have been made to utilize the skating rink facility in Alto Boquete. There followed a brief discussion of expenses incurred by the Committee, with Bonnie Williams questioning what could be expected in the way of revenue since the expenses are so high. Penny Barrett pointed out that this is a debut event that demands widespread advertising. She felt that if and when the golf tournament becomes an annual event, we can expect a substantial increase in revenue generated.
Moving on to a report from the Cashiers Committee, Gail Cody advised that the committee can provide two cashiers for the venta de patio to help Amigos de Animales. She will meet with both Anayansi and the AdA cashiers to coordinate their efforts. Trish Christofferson will be in charge of the money and accounting in the back room, to which Cary Trantham, treasurer of AdA, will deliver the venta de patio money. When collecting money from the various venues, both parties will sign off on the amount collected.
Penny noted that we need more corporate sponsors. She suggested that, since Casa Solution has dropped its sponsorship, it would be nice to approach other real estate offices. Bonnie Williams agreed to write Tom Brymer.
Following discussion of tables and chairs needed for the December 20th combined sale at the library, Penny called attention to the report of donations on the printed agenda distributed earlier. Briefly, the numbers reflect that Amigos de Animales has contributed $9286 worth of donations, or 20.47%; Fundacion Pro-Integracion has received $4155 worth of donations, or 9.16%; BuenosVecinos has brought in $2043 in donations, or 4.5%, and the Library has secured on $40 donation for 0%. The other $29,843 of donations, or 65.78%, has been secured by Penny herself, Bonne W., Anayansi, or other persons who did not assign the donation to a particular beneficiary. The majority of the donations have been because of Penny’s efforts.
Penny emphasized that the vast majority of the money realized by B4B derives from the sale of auction items and that all four of the major beneficiaries are expected—and pledged—to contribute their fair share of donations. This expectation is not being fulfilled. Both Alicia and Bonnie Adams protested that some unassigned donations were from members or their organizations. Penny said that donations were assigned to the person who had obtained the donation unless particular donors specify where they want their donation credited. There was further discussion about how groups that have brought in a sizable number of donations reasonably may not vote to share equally with those groups who provide little in the way of donations. Bonnie Williams pointed out that it is also expected that the workload be distributed evenly, or reasonably evenly, among the beneficiaries.
The meeting was adjourned at approximately 3:00 p.m. The next meeting will be held on January 13, 2015, at 1:30, again at the library. Committees reporting on their work at that meeting will be Bake Sale, Bar, Raffles, and Golf Tournament.
Bonnie Williams, Secretary