Treasurer Anayansi Menendez reported a current balance of $18,600.89 as of November 10, including $5,401 in pre-auction sales as of November 10, 2014. Total income is $23,182.00, and total expenses are $4,581.11, including rental of the Arco Iris building ($963) and money advanced to the Golf Tournament ($2,775).
Turning to scheduled committee reports, the Council first heard from Nairn Kennedy, Chair of the Food Committee, who reported that food in 2015 will follow an Italian theme with various cooks, many from the Hospice and Health Foundation, making Italian dishes. A downtown bakery is making hotdog buns available for 10 cents each, and Bert Sawyers has agreed to once again grill hamburgers and hot dogs. There was discussion of no longer using the frozen hamburger patties from Pricesmart as they are too large, too expensive, and require larger and more expensive buns. Nairn pledged to discuss this with Bert. The sale will open two hours earlier in 2015 (at 10:00 a.m.), but no breakfast choices will be offered.
Penny reported that the sponsors of a boxing match to be held on December 20th at the Las Naranjas Gym have proposed having a 50/50 raffle during the evening with the proceeds going to Bid 4 Boquete. However, we will need to provide four people to sell tickets to the crowd during the event. Following discussion, Penny said she will advertise for volunteers.
Moving on to the Venta de Patio Committee, Chair Alicia McGuigan noted the presence of Carol Cardinale-Santana and Jennifer Porteous, her Co-Chairs. Jennifer will head up the sale of clothes; Carol will be in charge of general merchandise. The most immediate need for planning is the boutique sale to be held on Saturday, December 20th in conjunction with the plant sale and the library’s book sale. It was determined that the hours of the sale will be from 10:00 a.m. to 3:00 p.m. The boutique sale will feature high-end clothing and Christmas merchandise. Other high-end merchandise will be included if there is space. The Chairs reported that shelves on rollers will be borrowed from the Handicap Center and that Larry Thompson is constructing racks from which to hang clothes. Bonnie Williams volunteered a Pricesmart shelf for display of the Christmas goods.
There was general discussion of the major venta de patio to be held in March 2015, including problems encountered in the past. Gail Cody, Chair of the Cashiers Committee, suggested a bank of cashiers to handle general merchandise purchases with a single line leading to all cashiers. It was noted that, in addition to a person handling the money, there will need to be a volunteer with each cashier to bag and staple. There also will need to be persons on hand to refill staplers. Gail suggested that all set-up and sale volunteers be encouraged not to bring purses to the Arco Iris. For security, they often are left in the back cashiers’ room where they take up needed space. Gail further reported that the Security Committee will be working closely the Venta de Patio Committee prior to the event.
Updating the Council on publicity efforts, Bonnie Adams advised that Yolanda Wettengl has recorded several spots for airing on Radio Chiriqui and has made plans to do the same for Radio Existoso in Chiriqui and Sandra Snyder’s radio show in Panama City. It was suggested the B4B seek to place a link on the websites of Chiriqui United and Radio Chiriqui. Anayansi, noting the superb video created for the Handicap Center by Beth Corwin, suggested that B4B contact Beth about doing a similar video for us which can be disseminated on the Internet to generate interest.
Bonnie Williams suggested that the Council make a decision at this time about whether a pre-sale of venta de patio items will be held for set-up and sale volunteers. Following discussion, the Council voted 6 to 1 to hold such a sale in 2015 on Saturday, March 7th, lasting 30 minutes. A 10% premium will be charged on all purchases made at the pre-sale. Notice of the pre-sale will be the responsibility of the Committee Chairs, who best know which volunteers are involved in set-up and early sales so as to be eligible to shop the pre-sale.
The major beneficiary liaisons gave brief reports on their efforts to secure donations of auction items, followed by discussion of ways to solicit donations and types of novel donations that can be developed by the volunteers.
They next meeting will be held on December 9 at 1:30, again at the library. Committees reporting on their work will be Wine Tasting, Cashiers, Art, and Golf.
Bonnie Williams, Secretary