The first order of business was reports by three committees scheduled for this meeting. The Publicity Committee, represented by Co-Chairs Ellen Bolton and Linda Sherman, said they proposed sending press releases to major retirement-abroad publications; have appeared on Jim Thompson’s radio show and plan to make announcements there often; and have made contact via Yolanda to speak on Radio Existoso. Yolanda also is contacting television stations about including B4B in public service announcements. Linda posed the idea of obtaining B4B donor decals for the windows of those businesses that make donations, which was accepted. Bonnie Adams suggested that more banners and signs be made to put on the bridge, the library, and perhaps from lamp posts. Penny advised that we already have a number of banners, but more could be made as needed. Ellen noted that a B4B link has been added to the library’s website.
Moving on to the Security Committee, Chairman Ken Campeau advised that the committee had met and reached decisions about procedures. One door will serve both as egress and exit. The paqueteria, this year, will be used to store large items which have been paid for so the customer can return to the Arco Iris room. Backpacks and large purses will be discouraged but, if taken inside, will be searched upon exit. “Paid” tags will be printed; they will be stapled to bags once merchandise has been paid for. Signs will be made for placement over the door advising shoppers that stapled bags cannot be opened while in the building. There will be 15 security personnel, including five Rotarians, and two policemen.
Bonnie Adams reported for the Children’s Activities Committee. Her Co-Chair, Germaine Sturtz, purchased prizes while she was in the States. She also purchased a large quantity of face paints. There will be learning sessions for the face painters at the Handicap Foundation. All of the games are ready to go. Bonnie said that a fan is needed for the stage area where photographs are taken.
Bonnie also gave a brief report on behalf of the Garden Committee. The plant sale will be held on December 20th in conjunction with the library’s book sale. She has put out a plea for pots and dirt, and has bought pots and dirt, which already have been available to several gardeners. Becky Campeau and Bonnie Williams volunteered the names of gardeners who have contributed significantly in the past. It was decided that plants can be placed on the patio/porch in the front of the library where they are out of direct sunlight. There will be separate cashiers for the book sale and the plant sale.
Discussion turned to the Boutique Sale. Alicia advised that at present there is not enough fine clothing to merit a special sale. Penny suggested that it be combined with the books and plants sale on December 20th.
Treasurer Anayansi Menendez reported a current balance of $17,982.73. Income is $22,563.84, and expenses $4,581.11, including rental of the Arco Iris building ($963). The Golf Tournament has collected $525 in early registrations, Anayansi reported.
Penny reported that we currently have $34,000 worth of auction items and that $5000 worth have been sold. Cash received totals $6,530. She pointed out that over 80% of the donations have been brought in by the leadership rather than by the beneficiary organizations that will receive money. There was discussion about how best to encourage members of those organizations to solicit donations.
They next meeting will be held on November 11, again at the library.
Bonnie Williams, Secretary